Operations Administrator
About Us: Since 1990, Patriot Fire Protection, Inc. has been an industry leader in fire prevention systems including design, fabrication, installation, maintenance, inspection and rapid response. With offices in Tacoma, Spokane, and Vancouver Washington, our mission is to provide the highest quality systems and services while protecting the lives and property of our customers. Learn more at www.patriotfire.com.
Why You'll Love This Role: We're seeking a candidate with eagle eyes and a microscope mind: someone who can spot a misplaced comma from outer space and organize chaos into color-coded perfection. Join our Alarms team as an Operations Administrator where you'll process, catalog, manage and disseminate reports, proposals, and other documentation to internal stakeholders, customers and reviewing authorities. You’ll have the opportunity to identify ways to improve efficiency and become an expert in how we parse and visualize our information.
If you find joy in the details and satisfaction in creating order from chaos, this entry-level role might be your perfect launchpad.
What You'll Do:
- Data Management: Craft, process
and organize reports and reporting systems for our inspection, testing and
service teams
- Systems Expert: Leverage
your existing GSuite knowledge to build proficiency on the Google Drive
platform and in our construction software (Viewpoint/Spectrum)
- Detail Guru: Find zen
in a perfectly designed spreadsheet and organize information with the
precision of a library cataloger and the creativity of an interior
designer
- Collaboration: Work
alongside a close-knit team to manage daily operations, including fielding
incoming service calls, while continually brainstorming ways to improve
process efficiency
- Professional Growth: Embrace
opportunities to learn, grow, and take on additional responsibilities
What We’re Looking For:
- Education: High School Diploma or GED
- Experience: 2+ years of administrative-level
experience
- Technical Skills: Intermediate
to expert level with Microsoft Excel and Google Sheets
- Attention to Detail: Exceptional
eye for detail with the ability to spot discrepancies and capacity to
maintain accuracy in repetitive tasks
- Process-driven: Affinity for
developing and maintaining standardized and multi-step processes including
rigorous follow-up
- Organized: Ability to prioritize tasks effectively, manage
multiple projects simultaneously, and meet deadlines consistently
- Industry Experience: Experience
in the construction industry or commercial fire alarm tenant improvements
is a plus but not required
- Availability: Full-time
availability (40 hours per week, 7am start time)
- Compliance: Willing to
pass a pre-employment drug test, background check, and reference check
Ideal Candidate Attributes:
- Continually seeks ways to improve efficiencies
- Desire to grow and willingness to learn
- Positive attitude and professional demeanor including good judgment
and honesty
- Enjoys a fast-paced environment while maintaining organization and
operational rigor
- Takes initiative and can operate with minimal guidance
- Trains teammates and openly shares knowledge and experience
- Customer-centric: goes the extra mile to get the job done correctly
Perks of Joining Our Team:
- Collaborative Environment: Be part of
a supportive and enthusiastic team
- Growth Opportunities: Learn new
skills and advance your career
- Impactful Work: Play a
crucial role in the success of exciting projects
If you’re ready to take on a rewarding challenge and contribute to a thriving team, apply now to become our next Operations Administrator! Patriot Fire Protection, Inc. is an Equal Opportunity/Affirmative Action employer.
All qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, age, sexual
orientation, gender identity, genetic information, national origin, disability,
or protected Veteran status.